Invoice and receipt maker

Save your details once, make a document in minutes

1. 1Save your business onceAdd your name, logo, address, tax number and payment details. They are kept on this device and fill every document.
2. 2Add the client and the linesPick a saved client, add what you sold, and choose how tax works. The totals update as you type.
3. 3Print it or save a PDFChoose Print, then Save as PDF in the print window. Copy it as text, or export the lines as a CSV for your books.

What to include on an invoice

• Who is sellingYour business name, address and contact details. Add your tax or VAT number if you have one.
• Who is buyingThe client name and address, so the invoice can be matched to the right customer.
• A unique numberEvery invoice needs its own number, in order. It is how you and your client find it again.
• DatesThe date you issued it, and the date payment is due. For a sale of goods, the date they were sent is also worth showing.
• What was soldA clear description, the quantity and the price of each line. Say what the job was, not just "services".
• The sumsSubtotal, any discount or shipping, each tax rate and the total. Show the currency.
• How to payBank details, a payment link or a PayPal address, and the terms: due on receipt, 14 days, 30 days.
• A short noteLate payment terms, a thank you, or your return policy. One or two sentences is plenty.

Invoice, receipt, quote or credit note

• InvoiceA request for payment. It lists what you sold, what is owed and when it is due. Send it before or when the work is done.
• ReceiptProof that money arrived. It shows what was paid, when and how. Give one when a client or customer pays you, or asks for one.
• Quote or estimateA price offered before the work starts, with a date it is valid until. It is not a bill, and the client does not pay from it.
• Credit noteTakes money off an invoice you already sent, for a return, a mistake or a discount agreed later. It points back to the original invoice.

How to number invoices

• Count up, never skipINV-0001, INV-0002, INV-0003. A gap makes a bookkeeper ask where the missing one went.
• One series per document typeKeep invoices, receipts, quotes and credit notes in their own series with their own prefix, as this page does.
• Never reuse a numberIf you cancel an invoice, keep it and mark it cancelled. Do not give its number to a new one.
• Pad with zeros0007 sorts correctly in a folder or a spreadsheet and 7 does not. Four digits is plenty for most small businesses.
• Keep it plainA year in the number (2026-014) is fine if you like it. Avoid putting a client name in it.

What HMRC says a UK VAT invoice must show

Each item below is quoted from the official HMRC page linked under it, read on 21 October 2026. This is general information, not tax or legal advice, and a filled in template is not proof that an invoice is valid. Rules change, so check the page.

• A unique numbera sequential number based on one or more series which uniquely identifies the documentOfficial pageChecked 2026-10-21
• When the supply happenedthe time of the supplyOfficial pageChecked 2026-10-21
• The date of issuethe date of issue of the document (where different to the time of supply)Official pageChecked 2026-10-21
• Who is sellingthe name, address and VAT registration number of the supplierOfficial pageChecked 2026-10-21
• Who is buyingthe name and address of the person to whom the goods or services are suppliedOfficial pageChecked 2026-10-21
• What was solda description sufficient to identify the goods or services suppliedOfficial pageChecked 2026-10-21
• How much, and the ratefor each description, the quantity of the goods or the extent of the services, and the rate of VAT and the amount payable, excluding VAT, expressed in any currencyOfficial pageChecked 2026-10-21
• The total before VATthe gross total amount payable, excluding VAT, expressed in any currencyOfficial pageChecked 2026-10-21
• Any cash discountthe rate of any cash discount offeredOfficial pageChecked 2026-10-21
• The VAT in sterlingthe total amount of VAT chargeable, expressed in sterlingOfficial pageChecked 2026-10-21
• The unit pricethe unit priceOfficial pageChecked 2026-10-21

More from HMRC

• Who can issue a VAT invoiceOnly VAT-registered businesses can issue VAT invoicesOfficial pageChecked 2026-10-21
• How soon to issue itNormally you must issue a VAT invoice within 30 days of the date you make the supply.Official pageChecked 2026-10-21
• Small suppliesyou may issue your customer with a simplified invoiceOfficial pageChecked 2026-10-21
• Basic discountsFor basic discounts (for example, a 20% off discount), charge VAT on the discounted price.Official pageChecked 2026-10-21
• Keep your copieskeep copies of all the sales invoices you issue even if you cancel them or produce one by mistakeOfficial pageChecked 2026-10-21
• How long to keep themYou must keep VAT records for at least 6 yearsOfficial pageChecked 2026-10-21
• A credit note showssame information as the VAT invoiceOfficial pageChecked 2026-10-21
• A credit note showsreason why it was issuedOfficial pageChecked 2026-10-21
• A credit note showstotal amount credited, excluding VATOfficial pageChecked 2026-10-21
• A credit note showsnumber and date of the original VAT invoiceOfficial pageChecked 2026-10-21
• The UK ratesThere are 3 rates of VAT (standard, reduced and zero-rated).Official pageChecked 2026-10-21
• The standard rateYou usually charge standard rate of VAT (currently 20%) on most goods and services.Official pageChecked 2026-10-21
• Taking VAT out of a pricedivide the price including VAT by 1.2Official pageChecked 2026-10-21

United States sales tax and other countries

• US sales taxMost states and municipalities have a sales tax and charge different percentages on different goods, or not at all for other items.Official pageChecked 2026-10-21

Your state tax agency can tell you what to charge and when. USAGov lists every state agency.

In the EU and other countries, invoice rules are set locally. Ask your local tax authority what a valid invoice must show before you rely on any template.

How the sums and rounding work

These are the rules this page follows. They are our choices for clear, consistent totals, not rules from any tax authority.

• RoundingEvery amount is a whole number of cents, pence or yen. Anything that lands between two cents rounds half up: 0.125 becomes 0.13. A negative amount rounds half away from zero.
• LinesEach line is quantity times unit price, rounded once. A line discount comes off that rounded amount.
• Overall discountA percentage is taken from the lines, and a fixed amount is capped at the lines. It is shared across the lines in proportion, to the exact cent, so tax is worked out on the discounted amounts.
• TaxTax is worked out once for each rate, on the total taxable amount of that rate, so the tax summary always adds up to the total. It is not rounded line by line.
• Tax included in pricesIf your prices already include tax, the tax is taken out of each rate total as amount x rate / (100% + rate). The total stays exactly what you typed.
• ShippingShipping is added after the discount. Whether it is taxed is your setting. In single rate mode it uses the same rate, and in per line mode it has its own rate box.
• CurrenciesSymbols and decimals come from your browser. Yen, won and dong have no decimals, and dinars have three.

Your details stay on your device

Everything you type stays in your browser. Nothing is uploaded, and your details are never put in the page address.

The page saves your business details, clients, items and numbering on this device so they are there next time. Use Clear my details to remove them, and do that on shared computers.

The backup file is a download to your own device, and a restore reads a file from it. It is never sent anywhere.